Door Automation & Automatic Personnel Doors – Operation Log, Fault Reporting & Service | Word/PDF/Excel

Door Automation & Automatic Personnel Doors – Operation Log, Fault Reporting and Service is a document package for property owners, operations managers and businesses that need to monitor automatic doors for passenger traffic. Document the doors' identity, visual observations, faults, ordered service, contractor reports and separate decisions on continued operation. Includes editable Word, searchable PDF and Excel. It is not a technical inspection standard, safety certification or installation manual.

Who is the operation log for?

For property managers and employers who manage automatic swing and sliding doors for passenger traffic in entrances and other passageways. The product does not apply to elevator doors or motor-driven garage doors. For vehicle gates, there is a separate garage door log. For the protection of fire compartments, there is fire door inspection and fire compartment log.

What is included? File list

Excel tool: nine tabs and 15 KPIs

The workbook contains Start, Door Register, Inspections, Fault Cases, Service, Actions, Return to Service, Dashboard and Read Me. Each operational register has 300 prepared input rows. Calculations summarize, among other things, registered doors, inspections with deviations, open faults, orders with dates, actually reported service dates and manually dated return-to-service decisions. Input and calculation are kept separate.

Excel does not test emergency stops, sensors, opening forces, manual opening, fire protection function or building accessibility. No legal decision automation, notification or technical sensor connection is included.

Practical workflow

1. Collect the manufacturer's original instructions, drawings and information on fire protection, evacuation and accessibility functions.
2. Register door ID, location, responsible function and relevant reference material.
3. Document only risk-free visual observations. Mark uncertain points as Not assessed.
4. Register fault report, any actual protective measures and who the case has been handed over to.
5. Order service from an authorized or competent contractor and save the actual report and date of performed work.
6. Let the responsible function separately review the basis and remaining risks before return to service is documented.

Legal prerequisites

At workplaces, AFS 2023:12, Chapter 3, Section 24 may be applicable. It contains, among other things, rules on countering risks with machine-driven doors and gates. These workplace rules should not automatically be described as identically applicable to every residential environment. If the door is part of an escape route or concerns accessibility, Boverket's guidance on escape doors and accessible entrances may also be relevant.

SIS lists SS-EN 16005:2023+A1:2024 as a current standard for machine-driven personnel doors. The full text of the standard has not been reviewed in the product work. Therefore, the templates contain no claimed standard-compliant test criteria or certification protocols. Inspection and service requirements must be assessed for the individual installation.

Frequently asked questions

Is an annual inspection mandatory for all automatic doors?

No universal interval is promised. Check the door type, actual environment, manufacturer's instructions, relevant regulations and applicable agreements or standards.

Can a property manager functionally test the door's safety system with this template?

No, the template provides no technical authority and lacks testing methods. If necessary, the correct competence and the manufacturer's actual instructions should be used.

Is a service order the same as the fault being resolved?

No. Order, actual action, contractor report and separate post-inspection are registered in different steps.

Can Excel decide that the door can be used again?

No. Excel shows a dated manually registered decision; safety and authority must first have been tested in reality.

Are the PDF files fillable and are the main templates in English?

The PDF versions are searchable and printable but are not interactive PDF forms. The main templates and Excel are in Swedish; the separate English guide explains how they are used.

Related templates, sources and version

See Home Maintenance & Care Logs, the garage door log and the fire door inspection. Legal sources are stated above and in the accompanying guides.

Product version 1.0 | AI-assisted source review November 5, 2026. No external legal review or technical certification. The customer receives a digital ZIP via Shopify Digital Products after publication; the file is linked manually before publication.