eFTI 2027 – regulatory inspection, driver instruction & non-compliance log | Word/PDF/Excel

How should a Swedish haulage company prepare when authorities will be able to inspect freight transport information digitally from 9 July 2027? This niche template package helps transport managers, drivers and freight forwarders map out the correct information, review the supplier's eFTI platform, document authority checks and manage real operational deviations – without confusing a standard consignment note with legally mandated electronic transport information.

The legal basis is EU Regulation 2020/1056 on electronic freight transport information (eFTI), supplemented by EU 2024/1942 on authority access and EU 2024/2024 on common eFTI data sets. From 9 July 2027, relevant competent authorities should generally accept relevant regulatory information correctly submitted via eFTI-compliant/certified platforms. This does not mean a general obligation for all haulage companies to switch to electronic documents. Specific waste transport rules may have different dates and requirements.

What you get: five Swedish work templates, a Swedish user guide and an English User Guide, each in editable Word (DOCX) and searchable/printable A4 PDF, plus an Excel register (XLSX) with nine tabs. Total 7 DOCX + 7 PDF + 1 XLSX = 15 customer files in a ZIP. The PDF files are not digitally fillable. The Excel file contains 893 administrative formulas and has passed 23 scenario checks, without automatically approving a transport.

Who is the product for?

Haulage companies with domestic or cross-border road transport, transport managers, freight forwarders, logistics managers, professional drivers and companies that need to compare eFTI service providers. Particularly useful when the company wants to test a digital control flow before 2027 without losing control of the law's actual scope.

The product is not suitable as: a ready-made e-CMR, ADR transport document, waste document, cargo declaration, regulatory eFTI data standard, deployed IT platform or technical authority connection. The company's existing transport legislation must be checked separately. For contract and cargo order documents, Transport Agreement & Freight Order is already available. For receiving inspection, Goods Receiving Protocol & Delivery Check is available.

Complete file list – 15 customer files

How to use the document package

1. Identify the transport flow. Specify road transport and exact information obligation according to Article 2 in EU 2020/1056; do not confuse freight agreements with authority information.
2. Determine responsibility and path. Use form 01 for transport managers, operator and decision on electronic provision. The company normally still has a choice not to switch to eFTI.
3. Map out data. Enter real source fields, the correct eFTI subset according to EU 2024/2024 and actual system owners. Never assume that the same fields are mandatory for all transports.
4. Review the supplier. Check competent certification, documented scope, current status and actual technical authority access. The EU Commission has notified complementary specifications; always check the latest applicable acts.
5. Train the driver. The driver presents an actual unique identification link (UIL) via the approved platform's function during relevant authority checks. Never create a made-up eFTI certificate in Word or Excel.
6. Document the check and incident. Save the actual result, authority request, data deficiency and applicable legal backup process in form 04 and Excel.
7. Follow up on the implementation. The company makes a manual decision after reviewing sources, actual data, GDPR and relevant ADR/waste/other transport-specific obligations.

Excel – nine worksheets and 893 formulas

The tabs are named Read me, Overview, Transports, Field matrix, Platform, Inspections, Deviations, Implementation and Sources. The overview counts actually registered transport cases, data fields, authority checks and open deviations. Formulas can give statuses such as “MAP REGULATION”, “FIELD NOT VERIFIED”, “CERTIFICATION NOT VERIFIED”, “TECHNICAL DEVIATION”, “DATA DEVIATION”, “REVIEW CLOSED” and “REQUIRES MANUAL DECISION”.

Technical check: 23 out of 23 scenario tests passed. Among others, I have tested undefined legal scope, missing platform, unverified data field, missing certificate of certification, technical authority error, incorrect data and a rushed deviation closure. The delivered Excel workbook is reset: no fictitious test cases remain. The formulas never issue a legal transport or platform approval.

Legal limitations – EU's eFTI 2027

Article 4, Regulation (EU) 2020/1056: an economic operator who chooses to submit relevant regulatory freight transport data electronically shall comply with the conditions of the regulation. It is not a general obligation for every haulage company to switch to digital freight documentation. Official consolidated legal act.

Article 5 and 9 July 2027: member states' competent authorities shall accept correctly electronically available regulatory information via the prescribed eFTI environment. European Commission's official timeline. For certain data covered by the waste transport rules, there is a special earlier date according to Article 5.1a – check the transport type.

EU 2024/2024: defines a common set and subsets of eFTI data; a common Word field or a general consignment note does not replace these technical data requirements. Read the legal act.

EU 2024/1942: regulates procedures and authority access with, among others, a unique electronic identification link, UIL, which belongs to the actual system environment. Pasting a QR code into a document does not make the document eFTI-certified. Read the implementing regulation.

Other transport rules still apply: eFTI does not automatically replace ADR documentation, cabotage rules, waste freight documents, special permits, relevant original documents or general transport agreements. Handling of personal data about drivers and employees shall be done in accordance with GDPR.

Common questions about eFTI and digital freight transport control

Will eFTI be mandatory for all haulage companies in Sweden 2027?

No. From 9 July 2027, a general acceptance obligation applies to competent authorities when correct regulatory information is made available via the eFTI platform. As a starting point, the economic operator chooses whether to use eFTI. Check special rules for certain transport information.

Can a driver show their own QR code from Excel?

No, not as proof of correct eFTI access. The actual unique identification link must come from a relevant certified eFTI platform according to the technical legal act and an actually supported service. The templates only provide support for instructions and documentation.

Does eFTI replace an ADR consignment note or all documentation about dangerous goods?

Not automatically. Assess which ADR/road transport rule applies, which eFTI subset corresponds to it and if other documents must be carried or presented separately.

What happens if the authority does not get access to the data?

Record the actual request and incident, contact transport managers and follow the legal backup procedure. An internal Excel status or a copied QR code should not be presented as authority approval.

Is the template package an eFTI platform?

No. It contains DOCX, searchable PDF and XLSX for planning and follow-up. It does not deliver an authority login, system certification, unique electronic identification link, API integration or digital consignment note.

Does the product work without internet?

The document templates can be read and edited locally in compatible software. However, actual electronic sharing with the authority requires a correct service and actual access; offline documents in themselves are not enough.

Are all files in English?

No. The five work templates, the Swedish guide and Excel are in Swedish. A separate English User Guide describes the workflow in English and is included in Word and PDF.

Are the PDF files digitally fillable?

No. All seven PDF files are searchable and printable A4 copies. Edit the Word files to fill in and change content.

Sources, file check and legal review date

Primary sources: EU 2020/1056 (consolidated), EU 2024/2024 (data fields and subsets), EU 2024/1942 (authority access), European Commission's eFTI guidance and GDPR.

Version 1.0, AI-assisted legal source check and technical QA: 9 November 2026. 7 DOCX, 7 searchable A4 PDFs and 1 XLSX have been checked for file integrity, formulas and customer neutrality. This is not an independent legal review and is not certified by authority, transport body or eFTI provider. Changes in technical implementing acts and actually available certified platforms must be checked before deployment.