Trailer Service Log & Inspection Record – Tires, Brakes, Inspections and Costs | Word/PDF/Excel

Trailer Service Log & Inspection Register collects important information about the trailer's condition, tires, lighting, visible safety checks, professional service, inspections, and actual costs. The package is suitable for individuals who want to document one or more trailers and keep receipts and original reports organized.

Important: This is an administrative documentation package – not a technical inspection, road safety guarantee, or automatic check of permitted load, driving license eligibility, and towing capacity. Original reports, registration documents, and current official information always take precedence over personal notes.

Included Document Templates

Excel Workbook – Nine Coordinated Tabs

The workbook contains Overview, Trailer, Trip Check, Maintenance, Inspection, Faults, Service, Costs, and Read Me. You can document up to 200 entries per register tab. Use the same Trailer ID on each tab to keep the history of different trailers separate.

The Overview counts registered trailers, completed and planned checks, inspection and workshop visits, open faults, and actual payments. Planned is not completed, and a quote is not a paid amount. Excel does not include an automatic official connection, inspection reminder, or approval of the vehicle combination's weights.

How to Use the Service Log

1. Record the trailer's identity and copy the vehicle information from the registration document.
2. Note actually performed visible checks of lighting, tires, coupling, and load securing.
3. Record deviations and refrain from driving if a fault could affect safety.
4. Fill in the inspection history based on the original report and verify the next date with the Swedish Transport Agency.
5. Document actually performed workshop work and save the original documents.
6. Follow up on costs and only record receipt-verified payments as actually paid.

When Should the Trailer Be Inspected?

For light trailers with a maximum total weight of 3,500 kg, the first inspection generally applies no later than 48 months after the month the trailer was first registered. Thereafter, it applies no later than 24 months after the previous full inspection. Exceptions may occur, including for older vehicles. Source: Swedish Transport Agency's rules for light trailers.

Always check the individual trailer's actual date and status via the Swedish Transport Agency's vehicle inspection service. The template does not calculate a legally binding final date and does not guarantee that the trailer may be driven.

Road Safety and Permitted Load

Bilprovningen's advice on light trailers describes the inspection requirements for brakes, tires, lighting, and coupling. Technical faults may require professional service. Ensure separately that the trailer, towing vehicle, load, and driver's eligibility meet the rules for the current journey. Neither the Word templates nor Excel replaces professional inspection or load securing assessment.

Frequently Asked Questions

Can I Use the Template for Both Braked and Unbraked Trailers?

Yes. The vehicle card contains fields for the trailer's configuration. Checks and rules must always be adapted to the current vehicle.

Does Excel Automatically Calculate the Next Inspection Date?

No. Enter a date only after checking official vehicle information. The register has no connection to the Swedish Transport Agency.

Can I Keep a Log for Multiple Trailers?

Yes, using separate Trailer IDs in Excel. There are up to 200 rows on each register tab.

Does the Template Determine Whether I Can Drive the Trailer with My Driving License?

No. Eligibility and towing capacities depend on the current vehicle, towing vehicle, weight, and driving license. Check these separately.

Does the Log Count as an Approved Inspection Report?

No. It is a private administrative log. Original reports from inspection companies should be saved separately.

Are the PDF Files Fillable?

They are searchable and print-friendly, but have no interactive form fields. The Word files can be edited directly.

Are All Documents in English?

No. The work templates and Excel are in Swedish; a separate English user guide is included.

Related Document Templates

See also Trailer Purchase Agreement for buying or selling, as well as Vehicle Register & Service Planning for a broader vehicle fleet. Find more templates among Templates for Individuals.

Version 1.0 · October 25, 2026. AI-assisted material with references to the Swedish Transport Agency and Bilprovningen. No documented external technical or legal review has been conducted. Digital delivery requires that the ZIP file be linked to the correct Shopify variant before the product is published.