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DPP Change Control – Product Data, Release Decision and Deviation | Word/PDF/Excel
DPP Change Control – Product Data, Release Decision and Deviation | Word/PDF/Excel
- File format
- DOCX, PDF, XLSX
- Document language
- Five Swedish work templates + Swedish user guide; an English guide to Swedish work templates
- Number of files
- 7
Digital download. No physical product is shipped.
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About this template
Do you need to change material specifications, supplier data, identifiers, or other information used in a digital product passport? This workflow package helps product managers request the change, assess applicability and consequences, gather supporting evidence, decide on publication, and document any rollback. For Swedish companies working on DPP readiness or already subject to product-specific requirements. It is not a digital product passport or official approval.
Quick facts: 15 customer files: 7 editable DOCX files, 7 corresponding searchable but non-interactively fillable PDFs, and 1 XLSX file. Five Swedish working templates, one Swedish guide, and one English guide to the Swedish documents. Jurisdiction: Sweden and applicable EU rules. Intended delivery format after manual publication: digital ZIP file.
Package contents
Five independent Swedish working documents: (1) change request, (2) consequence and applicability assessment, (3) supplier request, (4) verification and publication decision, (5) non-conformity and rollback. Also included are a Swedish user guide, an English User Guide, and an Excel registry with nine tabs. Total: 7 documents in two formats + 1 Excel file = 15 files.
What the files contain
Identifiers and data sources, reason for change, scope of requirements, verified supplier evidence, data quality/access control points, human release decision, publication receipt, non-conformity management, and administrative status tracking.
Who should choose this package?
Suitable for: a manufacturer that needs to change a verified material value in its DPP documentation; an importer that receives new supplier evidence and needs to show who reviewed and approved the change.
Not suitable on its own: if you need to create your first digital product passport, complete all product-specific technical documentation, or determine whether a particular product can be legally sold. In that case, first select the relevant regulatory and product group assessment.
File by file
| Document | Practical function | Language | File format |
|---|---|---|---|
| 01 Change Request | Record the previous/new value, affected product ID, and supporting evidence. | Swedish | Editable DOCX + searchable PDF |
| 02 Consequence Assessment | Assess legal status, data quality, integrity, and downstream effects. | Swedish | DOCX + PDF |
| 03 Supplier Notification | Request a verified new value, valid batch, version, and sources without changing the contract. | Swedish | DOCX + PDF |
| 04 Release Decision | Document the review, approval/rejection, and actual publication receipt separately. | Swedish | DOCX + PDF |
| 05 Non-conformity/Rollback | Error report, impact, correction, rollback, and manual assessment of external actions. | Swedish | DOCX + PDF |
| 06 User Guide | Step-by-step workflow, limitations, and checklist. | Swedish | DOCX + PDF |
| 07 English User Guide | Instructions for the Swedish documents, not English working templates. | English | DOCX + PDF |
| 08 Excel Registry | Nine tabs, registry, and administrative summaries. | Swedish | Editable XLSX |
The Excel tool in practice
Nine tabs: Overview, Product Registry, Data Points, Changes, Supporting Evidence, Approvals, Controls, Actions, and Read Me. The overview uses tested COUNTA and COUNTIF formulas to count registered entries and manually selected statuses. An internal decision may be approved at the same time that the actual publication still lacks a receipt; these two things are kept separate. Excel does not automatically check legal requirements, duplicate IDs, or technical DPP compatibility.
How the documents are used
- Identify the product, responsible operator, and actually applicable legal act.
- Specify the change in file 01 and document the impact in file 02.
- Request additional supplier evidence with file 03 if necessary.
- Have an authorized person make a separate release decision in file 04.
- Record the actual publication receipt and check the result.
- In case of an error: use file 05 for non-conformity/rollback and manual assessment of external actions.
Legal prerequisites and limitations
ESPR, Regulation (EU) 2024/1781, especially Articles 9–11 and Annex III, regulate the DPP framework. The requirement that data be accurate, complete, and up to date applies when the relevant product passport requirements actually cover the product. The product group's data points, identifier level, access, and date of application must be checked against the relevant delegated act or other sectoral legislation. Implementing Regulation (EU) 2026/1778 applies to the registry's implementation arrangements; Excel does not perform any registration.
The tool does not determine whether a product is legally permitted, does not perform an automated GDPR assessment, and does not submit official notifications to authorities. If expert legal or technical review is required, it must be done separately.
Difference from a general ESPR/DPP package
The existing ESPR/DPP readiness package focuses on broad data planning, identifiers, supplier registries, and compliance. This specialist package focuses on a specific change after a data point has already been defined: receipt → consequence assessment → decision → execution → post-check.
Frequently asked questions
Do the requirements apply to all products in 2026?
No. Product obligations cannot be inferred solely from ESPR's framework rules or an indicative timeline. Check the product group act or specific sectoral legislation.
Is this a completed digital product passport?
No. These are editable working documents and a registry for documenting changes in product data.
Are the PDFs fillable?
They are searchable and printable, but lack interactive form fields. Use DOCX when text needs to be edited digitally.
Are the main templates in English?
No. Five working templates are in Swedish; the English file is a user guide to them.
Does Excel automatically approve a change?
No. All material decisions and checks require human review and actual evidence.
Related resources and official sources
ESPR & DPP – existing basic package · European Commission DPP guidance and timeline · ESPR on EUR-Lex.
Version: 1.0, November 11, 2026. Source control: AI-assisted review of official legal sources November 11, 2026, technical file check performed. No external legal review or official certification. The customer is responsible for the current legal act, their own fact-checking, and the final action.
