Plastic Pellets 2027 – spills, stormwater, emergency plan & self-declaration | Word/PDF/Excel

Does your company handle plastic pellets during silo filling, storage, manufacturing, recycling, or loading? Small amounts of granules can follow stormwater from the loading dock into the surrounding environment. With EU Regulation (EU) 2025/2365, the handling of plastic pellets is subject to specific rules for risk management plans, preventive equipment, recording spills and environmental losses, and, where applicable, self-declaration to the competent authority. This niche package is designed for a concrete operational step: a Swedish facility's own risk and evidence chain.

Timeline and scope: The main rules start to apply on December 17, 2027. Certain specifically enumerated provisions apply already from December 16, 2025, and certain maritime rules apply only from December 17, 2028. Article 1.2 a covers economic operators who handled at least 5 tonnes of plastic pellets during the preceding calendar year within the EU. Pellet tank and container cleaning facilities, as well as transporters, have specific grounds for application. It is incorrect to use the 5-tonne threshold as a general exemption for all transporters or tank cleaners.

Digital ZIP for 79 SEK: five editable Swedish work templates + Swedish user guide + separate English User Guide, each as Word (DOCX) and searchable printable A4 PDF. In addition, an Excel workbook (XLSX) with nine tabs, 612 administrative formulas, and 40 tested scenarios. Total 7 DOCX + 7 PDF + 1 XLSX = 15 customer files. The PDF files are not interactively fillable. No test cases or real customer data are included in Excel.

Which companies is the product intended for?

Primarily small and medium-sized Swedish industrial companies, plastic recyclers, injection molders, converters, warehouses, and logistics terminals that handle plastic pellets at a specific facility. The package can also support larger facilities with internal documentation, but certification for handling at least 1,500 tonnes per year requires a special assessment of the company's size, Article 6, and any exemptions. The product is primarily a facility package; transporters and maritime operators should use their own regulations and routines.

Complete file list

Excel – nine tabs, 612 formulas, and 40 tests

The workbook consists of Read me, Overview, Facilities, Risk points, Rounds, Spills, Training, Application, and Sources. The overview follows twelve control measures for actually registered facilities, risk zones, barrier deficiencies, rounds, spills and losses, training evidence, and application receipts. The customer file's twelve measures start at zero.

Examples of automatic statuses are "TRY SCOPE", "TRY CERTIFICATION", "DEFICIENCY - BARRIER", "ROUND - DEFICIENCY", "ENVIRONMENTAL LOSS - EXPERT REVIEW", "MISSING TRAINING EVIDENCE", "OFFICIAL ANNEX II MISSING", and "SUBMISSION NOT VERIFIED". The situation with less than five tonnes and unclear tank/container cleaning work is flagged for separate review. 40 out of 40 scenario tests are approved. A status of "FOR MANUAL REVIEW" is not an authority certificate.

How to use the template at an actual facility

1. Identify the correct activity and quantity. Collect actual weighbridge/inventory data for the preceding calendar year. Check separately whether tank/container cleaning or transport activity entails applicability.
2. Assess size and the 1,500-tonne threshold. Company size and annual volume affect the obligation to demonstrate compliance through self-declaration or certification according to Articles 5–8.
3. Make a facility-specific map. Mark silos, discharge points, loading docks, worn hose connections, drains, ditches, and environmental routes. Differentiate high and low risks.
4. Prevent, contain, and remediate. Article 5.5 and Annex I describe a prioritized order: avoid spills, contain before they become environmental losses, and then collect/remediate.
5. Perform actual rounds. Check drain protection, seal tightness, the outside of transport vehicles, ramps, and cleaning equipment. A merely written routine does not mean it is followed.
6. Document incidents. Keep spills within the facility (Article 2.2) and loss to the surrounding environment (Article 2.3) separate. Save method reference, actual estimation, and evidence; do not make up exact emission quantities.
7. Prepare authority documentation. Article 5.1 c requires, where applicable, that the risk plan and self-declaration according to the official model in Annex II be notified to the competent authority. Verify the Swedish authority, channel, and submission receipt; Word/Excel does not send anything.
8. Follow up. Keep the plan up to date in case of deficiencies and changes, preserve relevant documents, and re-evaluate which harmonized measurement methods should actually be used.

Legal basis – essential differences to know

Article 1.2: at least five tonnes of plastic pellets handled by an economic operator during the preceding calendar year; separate application for tank/container cleaning and transporters. Therefore, a single limit does not apply to every operator in the supply chain. Read the official Swedish regulation.

Articles 2.2–2.3: spill refers to pellets that have leaked out of primary containment within the facility/transport unit, while a loss means that pellets have come out into the surrounding environment. A swept floor is not sufficient evidence if the drains or ground may also have been affected.

Articles 3 and 5: from the applicable dates, operators shall prevent loss, act to contain and remediate in case of loss, document relevant training and quantities, and keep the facility's risk management plan up to date. Article 3.1 has applied since December 16, 2025, despite most of the regulation applying from 2027.

Annex I: includes site map, risk zones, handled quantity, estimation of spill/loss, employee responsibility, equipment, drain protection, prevention, and cleaning. The template's plan must be supplemented with the actual facility's map, measures, and operational data.

Article 5.1 c and Annex II: prescribed self-declaration is an official EU format. This package contains a preparation checklist, not a reworked or purportedly approved copy of the authority form. A filled-in control row is not sufficient as a submission.

Articles 5.2 and 6–8: five-year update of the plan and self-declaration applies to certain facility categories. The certification date for facilities with at least 1,500 tonnes differs depending on the company's size: according to Article 6, large companies from 2027, medium-sized from 2028, and small from 2030. Special permit and environmental management routes must also be considered. A small facility should not automatically be assigned the same certification requirements as a large one.

Article 26: the main application begins December 17, 2027. Certain delimited provisions began to apply on December 16, 2025, and parts of the rules for unloaders and sea-going vessels only from December 17, 2028.

Difference from Mallbutiken's general environmental templates

A general chemical risk assessment and chemical inventory is about chemical workplace risks and substance handling. This product, instead, is expressly about small plastic pellets that disappear into stormwater or the environment – and EU 2025/2365's detailed facility requirements, spill journal, and preparation for formal self-declaration.

Frequently asked questions about the plastic pellets regulation

Does the regulation apply to all companies that buy plastic?

No. It includes, among others, economic operators who handled at least five tonnes of plastic pellets during the preceding calendar year, as well as certain other defined operators, cleaning facilities, and transporters. Finished plastic articles are not automatically the same as plastic pellets.

Do I have to certify a facility that handles 100 tonnes per year?

Article 6's special certification rules primarily affect facilities with at least 1,500 tonnes per year, but risk plan and self-declaration obligations may still be relevant. Assess company size and the facility's activity separately.

Is a spill inside the factory the same as a loss?

Not necessarily. Article 2 defines spill and loss separately. Occurrence outside primary containment within the facility and actual spread to the surrounding environment should be documented separately.

Is a signed Word document an official self-declaration?

No. Use the official model in Annex II of the EU regulation and the current national authority channel. The Word template helps you prepare the documentation.

Where does the company send the self-declaration in Sweden?

Verify the competent authority and its instructions at the current time. Sweden's authority distribution has been subject to an implementation investigation; therefore, the document package does not make up an authority or an upload form.

How should the quantity of lost pellets be estimated?

Use an actual documented method and preserve uncertainties. Article 18 and 5.6 refer to a harmonized standardized method when it becomes applicable; Excel does not construct an approved measurement method.

Does Excel contain customer or test data?

No. The delivery file is reset. The test cases have been run in a separate QA version and do not constitute examples of real emissions.

Are all work templates available in English?

No. The five work templates and the Excel register are in Swedish, as is the Swedish guide. A separate English User Guide is included as user support.

Can the files guarantee that a facility meets the legal requirements?

No. All actual handling, technical equipment, authority contact, applicability, and risk require manual and, if necessary, expert assessment. The files are not environmental certification or an inspection report.

Official sources and quality

European Parliament and Council Regulation (EU) 2025/2365 (Swedish); European Commission – new microplastic rules; EUR-Lex – official overview; Swedish Environmental Protection Agency's 2026 regulatory letter, investigation of Swedish competent authorities.

Version 1.0, dated November 9, 2026. The legal sources have undergone AI-assisted review, all 14 PDF pages technical and visual quality assurance, and Excel 40/40 verified scenario tests. No external lawyer, certifier, supervisory authority, or independent environmental auditor has approved the templates. These documents never replace the official Annex II model, a real environmental inventory, technical measurement, competent authority notification, or any certification.