Waste Transfer 2026/2027 – permit check, transfer of responsibility and proof of receipt | Word/PDF/Excel

Waste transfer under the new Environmental Code 2026 – permit check of carrier and waste receiver, receipt, and transfer of responsibility. From 1 July 2026, amended provisions on waste responsibility under the Environmental Code (1998:808) apply, by Act (2026:507). For those who handle waste professionally, this may mean that both the carrier's and the new waste holder's authorizations need to be checked before transfer. This product consolidates the checks in a traceable Word/PDF/Excel process.

Quick answer: Five Swedish work templates, one Swedish user guide, one English user guide, and an Excel register with nine tabs. Each document has both an editable Word version and a searchable PDF: 7 DOCX + 7 PDF + 1 XLSX = 15 files in a digital ZIP package. The PDF files are printable and searchable but are not interactive forms.

Who is the document package for?

Construction companies and contractors, workshops, industrial companies, warehouses, property companies, logistics operations, waste producers, waste holders, and environmental/quality managers who regularly transfer operational waste to other actors.

What is new under the Environmental Code?

Chapter 15, Section 27 – check before transfer: The person responsible for handling waste in a professional operation may, as a general rule, only transfer the waste to someone else after checking that the receiver has the necessary notifications, permits, approvals, or exemptions. The check shall be carried out in a way that can reasonably be requested. When waste is transferred via a professional waste carrier, both the carrier and the new waste holder must be checked. There is a special control rule for traders/brokers without possession. There are express exceptions, including when the receiver is a municipality or an actor hired by the municipality. An exception must be justified and documented where relevant.

Chapter 15, Section 30 – when responsibility transfers: If the prescribed check has been carried out and the waste has been transferred, responsibility may transfer to the new waste holder under the section, with reservation for special rules. If the transferring party hires a carrier, responsibility generally only transfers when the new waste holder receives the waste. If the new holder hires the carrier, responsibility can transfer already at collection. If the check under Section 27 is missing, both the previous and the new holder are responsible for the waste under Section 30. Therefore, a driver having collected the waste does not alone prove that the previous holder's responsibility has ceased.

Timing: The current changes are part of the reform of Swedish waste legislation that came into force on 1 July 2026, including by Act (2026:507). Always check later updates and applicable exceptions.

Exactly what is included?

The seven Word originals contain two framed information boxes with the headings Package contents and What the files contain. Word can be freely edited, while PDF is used for reading, printing, and archiving. The English User Guide explains the use but does not replace Swedish documents or legal text.

Excel with nine tabs

Start – process overview and register count. Waste batches – secure internal process ID and waste codes. Carriers – permit, notifications, and authority certificate. Receivers – location, treatment right, and waste type. Permit check – consolidates checks of both parties. Transfer – collection, receipt, and receipt. Transfer of responsibility – field for a separate human legal assessment. Non-compliance – blocks and measures. Sources – official legal provisions and authority guidance.

The 247 built-in formulas handle compilation and registration status. They have been tested on a missing document, a complete set of control references, and after a receiver certificate has been removed. The files are delivered without any test cases. The formulas only say “Missing documentation” or “Documentation registered – MANUAL REVIEW”, never “legally approved”.

Three use cases

1. Workshop and private waste carrier: Check both the carrier's right to transport the waste and the receiver's right to receive and treat it. Collect evidence references before the waste is transferred.
2. The receiver orders the transport: Document who hired the driver and when the waste was collected. According to Chapter 15, Section 30, this affects when responsibility can transfer.
3. Wrong waste code in the receiver's permit: Pause the transfer, request verified documentation, and make a new manual assessment. A decision number in Excel is not enough if the correct operation, waste type, or permit condition is missing.

How to use the template package

1. Identify the person responsible for the waste, the new waste holder, and whether an actual exemption from control applies.
2. Check the carrier's and receiver's authorization under Chapter 15, Section 27.
3. Note the decision number, scope of authorization, and date of control. Save official evidence in a protected system.
4. Register which party hired the carrier and the times for collection and physical receipt.
5. Document any non-compliance. Block the transport when the permit or authorization is unclear.
6. Make a separate legal assessment of the transfer of responsibility under Chapter 15, Section 30. Use Excel only as a register support.

What the product does not replace

This package does not replace a statutory transport document for hazardous waste, notes, and reporting to the waste register, permit application, or notification to the authority. Such obligations are regulated separately, among other things, in the Waste Ordinance (2020:614), Chapters 5–6. It does not replace the company's own control under Chapter 26, Section 19 of the Environmental Code or individual advice on responsibility. EU Environmental Crime Directive 2024/1203 is only complementary background and not a direct obligation to use this document package.

Frequently asked questions

Do I have to check both the carrier and the waste receiver?

If a professional carrier is used in a transfer where the duty of control under Chapter 15, Section 27 applies, both must be checked. Exceptions and the role of the party concerned must be assessed.

Does the requirement also apply if the municipality collects the waste?

Section 27 has an exception when the receiver is the municipality or the person hired by the municipality. Document that the conditions are actually met; municipal waste is not automatically the same as transfer to the municipality.

Is it the same as a transport document for hazardous waste?

No. Transport documents, record-keeping obligations, and reporting for hazardous waste are separate requirements. The package primarily checks authorization, physical transfer, and transfer of responsibility.

Do I automatically have no responsibility when the waste truck leaves the company?

No. The time of responsibility depends on the prescribed check, who hired the carrier, when the new holder receives the waste, and any special rules. See Chapter 15, Section 30 of the Environmental Code.

What happens if the receiver's permit is invalid?

Pause and investigate the planned transfer. Check the correct actor, facility, waste type, and authorization. A missing check can affect the distribution of responsibility.

Can Excel establish that the permit is valid?

No. The formulas only check if the user has registered the fields. Authorization and exceptions are assessed manually against actual authority information.

Are the files available in English?

Five Swedish work documents and a Swedish guide are included in DOCX/PDF, as well as an English User Guide. The work templates and Excel file are in Swedish, not translated into English.

Is this a legally approved authority form?

No. It is an editable company support. The legal sources have been checked with AI assistance, but no independent lawyer has approved the documents.

Related products on Mallbutiken

For handling specific hazardous waste, there is Hazardous Waste – Waste Journal and Transport Document. For construction and demolition projects, there is Material Inventory Before Demolition. This product has a different function: checking authorizations and documenting when responsibility can transfer between parties.

Official legal sources and review level

Environmental Code (1998:808), especially Chapter 15, Sections 27 and 30, and Chapter 26, Section 19; Waste Ordinance (2020:614), especially Chapters 5–6; Swedish Environmental Protection Agency's guidance on waste transport and the waste register; Government information about 1 July 2026.

Version 1.0 – AI-assisted source review November 12, 2026. Not independently lawyer-reviewed, certified, or approved by an authority. Always check current decision documents and later legal changes. Digital delivery as ZIP after separate publication and delivery link in Shopify.