DIWASS 2027 – Annex VII, two-day preliminary registration & receipt | Word/PDF/Excel

Do you ship or receive green-listed waste across an EU border? When the digital management of waste shipments subject to information requirements is introduced in 2027, responsible parties must be able to demonstrate actual authorization in DIWASS, correct waste classification, timely advance notification, and proof of receipt/treatment. This niche Word/PDF/Excel package is an administrative control and evidentiary basis for Annex VII – from transport selection and EU Login to actual digital receipt.

Important Swedish update from 20 October 2026: The Swedish Environmental Protection Agency has decided to postpone the development of its planned national function for waste subject to information requirements. Therefore, Swedish operators will use the EU's DIWASS directly for Annex VII from 1 January 2027. During the transition period 21 May–31 December 2026, however, the correct Annex VII document must accompany the shipment in accordance with EU Regulation 2024/1157, without a general obligation to submit an electronic advance notification two working days in advance. Check the Swedish Environmental Protection Agency's updated guidance.

From 1 January 2027, information on shipments subject to information requirements must be submitted electronically at least two working days before the shipment starts. According to the Swedish Environmental Protection Agency's guidance, the actual quantity of waste, carriers, and container numbers may in some cases be updated until the shipment actually begins. Days, public holidays, and the portal's current timestamps must be checked manually. See the authority's guidance on information requirements.

For which companies? Swedish producers, exporters, recycling companies, importers, recipients, transport planners, and carriers involved in the transport of waste subject to information requirements for recycling. This is not a template for all hazardous waste shipments or PIC procedures subject to notification. If the waste type, mixture, destination, disposal, or specific plastic/third-country rules entail a notification requirement or prohibition, Annex VII should not be used as a shortcut.

Price and delivery: SEK 79 one-time purchase. Five Swedish operational work templates, one Swedish user guide and a separate English User Guide – all in editable Word (DOCX) and searchable, printable A4 PDF – plus a reset Excel register (XLSX) with nine tabs. 7 DOCX + 7 PDF + 1 XLSX = 15 files in a digital ZIP. The PDF files are not interactively fillable.

Contents – what you get in the ZIP file

Excel with nine tabs, 612 formulas, and 41 passed tests

The tabs are named Read me, Overview, Operators, Shipments, Annex VII, Before start, Proof, Non-compliance, and Sources. The six operational status tabs each contain 100 rows, and the overview has twelve metrics. The delivered customer file is reset: all twelve metrics are at zero before any actual shipment is registered.

Examples of administrative control signals: “VERIFY ACCESS”, “CHECK NOTIFICATION REQUIREMENT”, “COMPLETE ANNEX VII”, “CHECK TWO WORKING DAYS”, “MISSING DIWASS PROOF”, “FOLLOW UP RECEIPT” and “ESCALATE HIGH RISK”. Even when all your own fields are filled in, the status will only be “FOR MANUAL ... CHECK”, never legally approved. 41 out of 41 scenario tests have passed.

Workflow – from classification to proof

1. Check the information requirement. Determine whether the waste is green-listed according to Annexes III, IIIA, and IIIB and intended for recycling. Check hazard, contamination level, and destination.
2. Check whether it is a shipment subject to notification. The EU's prior informed consent (PIC) has a different procedure. Older approved notifications and certain export flows may be covered by special transitional rules.
3. Register actual operators and authorizations. Create a personal EU Login, follow the Swedish Environmental Protection Agency's registration/approval, and verify that the correct company and user role actually exist in DIWASS.
4. Secure a written agreement. For waste subject to information requirements, an agreement on recycling and what happens if the shipment/recycling cannot be completed is normally required. The correct parties and signatures must be checked.
5. Submit information on time. From 1 January 2027: electronic advance notification at least two working days before start. Calculate the actual deadline separately; Excel does not do this.
6. Complete before departure and document the chain. Actual quantity, carrier, and container number can be updated before start in applicable cases. Save actual DIWASS receipts and signing proofs.
7. Review final receipt and treatment. An authorized person follows up on certificates and non-compliance, without equating an internal Excel row with an official confirmation.

Which rules and dates are most important?

Regulation (EU) 2024/1157: has been applied for the most part from 21 May 2026. Article 18 regulates the general information requirement for certain cross-border shipments, Article 20 document retention, and Article 27 electronic information exchange. Articles 85–86 contain transitions and special application dates. Read the EU legal act.

Annex VII in Sweden, 21 May–31 December 2026: the older practical information management continues during the period; a correct Annex VII document according to 2024/1157 must accompany the shipment. The mandatory electronic requirement and two-working-day advance notification apply from 1 January 2027. Swedish Environmental Protection Agency – Information Requirements.

Swedish implementation decision 20 October 2026: The Swedish Environmental Protection Agency announced that the development of the national Annex VII function is postponed and that Swedish operators should instead use DIWASS directly from January 2027. Older texts on the authority's website may indicate a planned national solution; therefore, check the most recently dated update and actual system instructions before use. The Swedish Environmental Protection Agency's current page.

EU 2025/1290: contains the technical implementation for electronic information exchange and DIWASS functions including Annex VII. The Excel registers of the templates are not an approved technical submission file or machine-readable DIWASS export. The EU implementing regulation.

Difference from other Mallbutiken products

Hazardous waste – Waste journal & Transport documents handles broader documentation of hazardous waste and waste shipments. eFTI 2027 – authority control and driver instruction concerns transport information and authority controls under a different EU regulation. This package specifically applies to waste subject to information requirements according to Article 18 and the Swedish operators' digital Annex VII flow in DIWASS from 1 January 2027.

Frequently Asked Questions

Does electronic Annex VII apply already in November 2026?

No, not as a general mandatory electronic two-working-day advance notification during the Swedish transition through 31 December 2026. A correct Annex VII must still accompany the shipment.

Should Swedish companies use the Swedish Environmental Protection Agency's e-service or DIWASS in 2027?

According to the Swedish Environmental Protection Agency's special update from 20 October 2026, Swedish operators should work directly in DIWASS with Annex VII from 1 January 2027. Operator registration/approval is still handled through the designated Swedish registration process.

Is it enough to create an EU Login?

No. Companies and users also need relevant registration, approval, and authorization. An EU Login account is not by itself an authority approval for each shipment.

Can Excel calculate two working days exactly?

No. The spreadsheet marks if the manual deadline check is missing. The responsible user should check the actual date, time, public holidays, and submission proof separately.

Can hazardous waste be shipped with Annex VII?

Not automatically. Classification, hazard, destination country, and intended treatment may entail PIC/advance notification requirements and special permits. Investigate the shipment before Annex VII is selected.

Are the templates official Annex VII documents?

No. They are internal work and control templates. Use the official Annex VII document and actual DIWASS submission according to the authorities' instructions.

Can the package submit a shipment to DIWASS?

No. No technical API integration, office registration, or authority submission is included. Actual system numbers should be retrieved from actual use.

Are all documents translated into English?

No. Five work templates and Excel are in Swedish, one Swedish guide is included, and a separate English User Guide explains the use. The main templates are not fully translated.

Technical quality and legal transparency

Version 1.0 – AI-assisted legal source check and document production 9 November 2026. The package contains 15 privacy-checked customer files, seven searchable A4 PDFs of two pages each, a nine-tab Excel register with 612 formulas and 41 out of 41 passed functional tests. No external lawyer, competent waste authority, or independent transport expert has reviewed or approved the templates. The documents do not replace legal classification, transport permits, the current DIWASS system, agreements, or authority decisions.