Customs PID for e-commerce 2026 – C127/C128/C129, Y081 and import journal | Word/PDF/Excel

New customs rule from 1 November 2026: product identifiers C127, C128, C129 and Y081 for the import of goods sold remotely into the EU. Do you run an e-commerce business, dropshipping operation, or Shopify store that ships physical products directly from countries outside the EU to customers in Sweden? For affected imported goods with a value of no more than 150 euros, product identifiers are now required to link the actual product to both the retailer's item number and the manufacturer's product number. This template package helps you collect information, identify gaps, and provide the correct documentation to the declarant or customs broker.

In short: You get 7 editable Word documents, 7 searchable PDFs and 1 Excel workbook with nine tabs, totaling 15 customer files. Five work templates and the Excel workbook are in Swedish; one Swedish and one English user guide are included. Designed for e-commerce businesses, importers, dropshipping companies, freight forwarders, and third-party logistics providers in Sweden.

What Changed on 1 November 2026?

According to Swedish Customs' current information on product identification, specific product identifiers are mandatory for the import of physical goods sold remotely from a country outside the EU with a value of no more than 150 euros. The requirement was voluntary from 1 July 2026 but became mandatory on 1 November 2026. On 3 November 2026, the European Commission published a specific explanation of M-PID, NS-PID, and S-PID.

This concerns the identification of the specific product in a customs document, not a general requirement that all Shopify products must have a barcode. Digital templates delivered via download are not physical imported goods and do not trigger this customs declaration obligation simply because they are sold in an online store. Separate import procedures, value assessments, roles, and exemptions must always be examined.

The Four Codes – What Exactly Do They Mean?

C127 and C128 are mandatory for affected goods. If C129 is not available, Y081 can be used according to the declaration instructions. Therefore, it is incorrect to simply enter the store's SKU in all three fields or to claim that a product lacks a GTIN solely because the seller has not found the number. Use the supplier request to obtain the actual manufacturer's information.

Where Are the Codes Entered in the Customs Declaration?

Swedish Customs' declaration instructions for low-value shipments (ILDS and ILDP) and standard customs declarations (IMDS and IMDP) state that C127, C128, and C129 are reported in 12 03 000 000 Supporting Documents, with reference numbers and code types. Where the requirement applies, these codes must be entered at the item level, not arbitrarily at the main level of the declaration.

Y081 belongs to 12 04 000 000 Additional Reference Data. Y126 is used for affected remote-sale items according to Swedish Customs' instructions. If an item includes several different products, identifiers for all products must be handled; Swedish Customs also states that there can be at most one reference per C-code and item. The actual method of grouping goods and selecting the import procedure is determined by the declarant.

The EU Handling Fee – A Separate Requirement

On the same date, a EU handling fee of 2 euros per affected item was introduced according to the Commission Delegated Regulation (EU) 2026/2152 and Regulation (EU) 2026/2108. According to Swedish Customs, the handling fee may apply regardless of the product's value when the product is sold remotely to a private individual before crossing the border and shipped from a third country. The scope of the fee is therefore not identical to the 150-euro threshold of the specific PID obligation.

For the fee, Swedish Customs specifies, among other things, Y126 under additional reference data and, for standard customs declarations, fee code F00 with EUR as the unit. This package shows which information needs to be checked, but does not calculate binding customs duties, VAT, or total cost. VAT treatment may differ depending on IOSS and other circumstances. The temporary customs duty introduced in July 2026 is another separate matter.

Document List – 15 Customer Files

All five Swedish work templates have two framed information boxes for “Package Contents” and “What the Files Contain,” as well as editable fields for actual company information and evidence. The Swedish and English guides are two pages each. The PDF files are searchable and printable, but are not interactively fillable.

Excel – Nine Tabs and 907 Formulas

Start: number of products, items, and non-compliance cases. Products: Shopify SKU, manufacturer, C128, EAN/GTIN, and Y081. Suppliers: requests, responses, and original evidence. Items: remote purchase, item type, import country, and value, with separate status fields for the PID obligation and handling fee. PID Check: completion requirements for C127/C128/C129/Y081. Customs Broker: handover and receipt. Fees: illustrative 2-euro calculation per specified number of affected items. Non-compliance: internal import block and follow-up. Sources: Swedish and European authority references.

The 907 formulas have been tested with a complete low-value case, missing C128, missing C129 and Y081, verified Y081, an item over 150 euros, an item not coming from a third country, and the calculation of three relevant items. They display administrative statuses such as “STOP – C127/C128 MISSING”, “STOP – C129 OR Y081”, “PID NOT AUTOMATICALLY APPLICABLE – EXAMINE”, “FEE MAY APPLY – EXAMINE 2 EUR”, and “PID DOCUMENTATION – MANUAL EXAMINATION”.

The workbook contains no fictitious orders or supplier numbers upon delivery. The formulas do not issue compliance certificates, customs rulings, or automatic decisions on product release. They do not replace an actual check of product value, the correct customs procedure, IOSS, the scope of the fee, or shipping documents.

Four Practical Scenarios

1. Dropshipping electronics under 150 euros: Shopify has its own SKU, but the manufacturer uses a different model number. Register C127 and C128 separately and request the relevant C129 from the supplier. Hand over documented information to the broker.
2. Product without a standardized barcode: the manufacturer confirms that there is no EAN/GTIN. Keep the supplier's evidence and have the declarant examine Y081 instead of C129. The fact that only the field in Shopify is empty is not such evidence.
3. Import order of 220 euros: the specific PID obligation for affected goods up to 150 euros is not automatically triggered. The separate handling fee of 2 euros per affected item may, however, still apply.
4. Item with several different products: an item includes two models with different SKUs and manufacturer IDs. Check that all actual product identifiers can be provided correctly; ask the broker to assess whether the items need to be split.

Workflow for E-commerce Businesses and Customs Brokers

1. Select an actual product variant and document the retailer's item number, platform, and product/order reference.
2. Check physical import from a third country, remote sale, and whether the specific 150-euro rule for PID is relevant.
3. Request the manufacturer's actual model number and standardized product code where available; retain supporting original documentation.
4. Register C127, C128, C129, or verified Y081 separately in the product mapping and link them to the correct item.
5. Send the documentation to the declarant or customs broker and request a receipt. Check Y126/F00 and the separate handling fee when relevant.
6. In case of missing or conflicting documentation: register an internal import block, request completion, and document the correction. Let a responsible person make the decision.

Frequently Asked Questions

What is the difference between C127, C128, and C129?

C127 is the retailer's item number, C128 is the manufacturer's non-standardized product reference, and C129 is the manufacturer's standardized identifier such as EAN/GTIN. They serve different functions.

Does my Shopify store need an EAN on all products?

No, not because of this requirement alone. For affected physical imported goods, C129 must be provided when a standardized manufacturer identifier is available. If it is missing, Y081 may be used under specified conditions.

Can I just use the same SKU for C127 and C128?

Only if there is actually documented support that the retailer's and manufacturer's identification numbers are the same. If such support is missing, the manufacturer's actual model number must be requested.

When did the new PID rules come into effect?

Mandatory from 1 November 2026, after a voluntary period from 1 July 2026 according to Swedish Customs' information.

Does this PID obligation apply if my imported product is worth 300 euros?

The specific requirement described by Swedish Customs for remotely sold low-value goods applies up to 150 euros. Other customs requirements remain, and the separate 2-euro handling fee may still be relevant.

Is the handling fee 2 euros per package or per item?

Swedish Customs describes it as 2 euros per affected item, not as a general fee of 2 euros per shipping package. The actual division of items is determined according to applicable rules.

What does Y081 mean?

A specific exemption code that may be examined when the manufacturer's standardized identifier C129 is actually missing. It is not a way to replace a missing C127 or C128.

Does the requirement apply if I sell a digital downloadable Word template?

No. This customs identifier requirement concerns the import of physical goods from third countries. A digital file that is downloaded is not such a shipment.

Does Excel create a customs declaration or automatic approval?

No. Excel is an administrative control log with no connection to Swedish Customs' declaration system, the carrier's IT system, or the Shopify API.

Are all documents in English?

Five work templates and the Excel workbook are in Swedish. A separate English User Guide is included, and all seven documents are available in Word and searchable PDF.

Related Products from Mallbutiken

For information that should be on the product page for remote sales, see GPSR Article 19 – Product Page, Manufacturer, and Safety Warning. For e-commerce delivery policies, see Delivery Policy and Shipping Terms for E-commerce 2026/2027. These address other questions. The new PID product concerns identifiers that must be provided in the import's customs data.

Official Legal Sources and Limitations

Swedish Customs – Product Identification from November 2026; Swedish Customs' Declaration Instructions for ILDS/ILDP; Swedish Customs – Customs Tariff, News 28 October 2026; European Commission – Product Identifiers 3 November 2026; EU 2026/2108 and EU 2026/2152.

Version 1.0 · AI-assisted legal source check November 12, 2026. No independent customs lawyer or authorized customs agent has reviewed the product. This package is not a customs declaration, a customs valuation decision, or a government-approved IT service. Check the current declaration instructions, the company's actual import procedure, the customs value, VAT/IOSS, and the correct supporting evidence. The digital customer files are linked in the store only after a separate decision to publish.