About this template
Rent reminder and unpaid rent – payment reminder, installment plan, and rent ledger 2026/2027
Has a tenant missed a rent payment? With this editable rent reminder template package, landlords and property managers can document overdue rents, reconciled payments, communications, and any objections. The package includes five separate Swedish working documents, two user guides, and an Excel ledger with nine tabs. Every claim must be based on verified information.
01. Package contents
15 digital files: 7 Word files (DOCX), 7 corresponding searchable A4-PDFs, and 1 Excel workbook (XLSX).
Five Swedish main templates, a Swedish user guide, and an English User Guide. The main templates are in Swedish only. Format: Word, PDF, and Excel. Version: 2027. Delivered as a ZIP file after purchase – no physical shipping.
02. What the files contain
| No. | File | Purpose | Format |
|---|---|---|---|
| 01 | Rent payment reminder | Factual first payment reminder with rent period, actual reconciliation, amount, and payment reference. | DOCX/PDF |
| 02 | Payment request and statement of claim | Separate document specifying the principal claim, agreed fees, manually assessed interest, and any objections. | DOCX/PDF |
| 03 | Installment payment agreement | Voluntary plan actually negotiated by the parties; installments, due dates, and signatures. | DOCX/PDF |
| 04 | Objection and reconciliation log | Document disputed items, account statements, potential offsets/deposits, case examination, and those responsible. | DOCX/PDF |
| 05 | Action plan and case handover | Decision basis, sequence of events, and control points for a potential separate specialist process. | DOCX/PDF |
| 06 | Swedish user guide | Instructions on legislation, fees, interest, follow-up, and legal boundaries. | DOCX/PDF |
| 07 | English User Guide | English instructions for using the five Swedish documents under Swedish law. | DOCX/PDF |
| 08 | Rent ledger and claim follow-up | Nine Excel tabs including overview, ledger, payments, reminders, plans, objections, and documentation. | XLSX |
Excel – rent ledger with nine tabs
The workbook contains Overview, Claims, Payments, Reminders, Installments, Objections, Actions, Documentation, and Read me. Registered claims can be linked to actually received payments using unique claim IDs. Excel shows balances, totals, and follow-up status. Payment entries and fees must always be reconciled manually; the program does not create debt collection claims and does not make legal decisions.
How to use the package
- Reconcile lease agreements, rent periods, due dates, invoices, and account statements.
- Register actual claims and payments in Excel, using separate references.
- If necessary, send document 01 as a friendly reminder with the specified principal amount.
- If the situation persists, use document 02 for a factual statement of claim, without confusing it with a formal debt collection claim.
- If the parties actually agree on installment payments, document it with document 03.
- Document objections, credits, and reconciliations in document 04.
- Compile documentation and have an authorized person evaluate potential next steps with document 05.
Important legal information
A reminder is not a notice of termination. Forfeiture of tenancy, termination, notifications, service of process, the role of social services, and the possibility to restore the tenancy are regulated separately in Chapter 12 of the Swedish Land Code. There are specific conditions and exceptions, including rules that changed during 2026. The package's five main documents are not completed formal debt collection claims, notice of termination documents, or eviction applications. Seek legal support for such procedures.
Reminder fee: According to law (1981:739), a maximum of 60 SEK may be charged for a written reminder, provided that the fee was agreed upon no later than when the debt arose. No fee is added automatically. Any late interest requires a separate assessment according to the agreement and the Interest Act (1975:635). A registered claim, an objection, or an installment plan is not, in itself, proof of legal validity or fulfilled payment.
Related templates and guides
If you need to document a new tenancy, you can supplement with a residential lease agreement in Word and PDF. If the rent is disputed due to defects in the apartment, see fault report and rent reduction for tenancies. Also read the Mallbutiken guide and FAQs on residential lease agreements or explore templates for lease agreements.
Frequently asked questions
Can I charge 60 SEK for a rent reminder?
Only if the requirements in law and the applicable agreement are met. 60 SEK is a maximum amount according to the rules, not a fee that arises automatically.
Is a payment request a debt collection claim?
No. Document 02 is a factual payment request with a specification. A formal debt collection claim must follow specific rules under the Debt Collection Act and should not be confused with this template.
Can Excel determine if the tenant should be evicted?
No. Excel only calculates amounts based on the user's registrations and displays manual work statuses. The legal consequences of the Rent Act require a separate assessment.
Can the tenant object to the debt?
Yes. Document 04 provides space to note objections, evidence, payment, and individual review without assuming that any claim is correct.
Is the package in English?
The five main documents are in Swedish. The English User Guide explains how the Swedish templates are used.
Legal sources and version
Verified sources: Chapter 12 of the Swedish Land Code (Riksdagen), Act (1981:739) on Compensation for Debt Collection Costs, etc., the Interest Act (1975:635), and the Swedish Enforcement Authority's information on rent-related eviction.
Source review conducted on October 16, 2026. Version 2027 indicates the document release, not established future law. No external legal review is claimed. The templates are working materials and must be adapted to each individual case.
