Invoice template company – Word/PDF + English + guide

Invoice template for companies – a complete, free template package for Swedish companies wanting to create clear and professional customer invoices with the correct basic information. The package includes Swedish and English Word/PDF templates as well as detailed user guides.

What's included in the package

Swedish invoice template – Word	Editable, complete company invoice.
Swedish invoice template – PDF	Print-friendly version.
Invoice Template – English	English language version in Word + PDF, designed for Swedish law.
Swedish user guide	Step-by-step guide in Word + PDF.
English user guide	English guidance in Word + PDF.

What the template contains

• invoice number, invoice date, and due date,
• delivery/performance date,
• currency, customer reference, and PO/purchase order,
• seller's company name, organization number, address, and VAT number,
• buyer's full name, address, and VAT number when required,
• quantity/type of goods or scope/type of service,
• unit price excluding VAT, discount, and taxable base,
• separate fields for 25%, 12%, and 6% VAT,
• VAT amount and total amount payable,
• Bankgiro/Plusgiro, account, IBAN, and BIC/SWIFT,
• payment terms and late payment interest,
• specific VAT references and internal checklist.

Specific details for limited companies

A Swedish limited company's invoices must contain the registered company name, the municipality where the board of directors has its registered office, and the organization number. The new template therefore has separate fields for this information so it is not missed.

Multiple tax rates on the same invoice

If different goods or services are subject to different tax rates, the taxable base must be reported per tax rate. The template contains separate summations for 25, 12, and 6 percent. The applicable tax rate depends on what is actually being sold.

As of April 1, 2026, for example, groceries are normally 6 percent, while restaurant services continue to be subject to 12 percent. Therefore, the correct VAT category should always be verified for the specific sale.

Companies with low annual turnover

Companies based in Sweden may, under certain conditions, be covered by the exemption from VAT liability when the annual turnover is no more than SEK 120,000 during the calendar year and has not exceeded the limit during any of the two preceding calendar years. When the exemption applies, VAT must not be charged on the covered transactions, and the invoice must contain information that the sale is exempt according to Chapter 18, Section 4 of the Value Added Tax Act.

Reverse charge and special cases

The template contains optional lines for, e.g., reverse charge, self-billing, and VAT-exempt sales. These texts should not be used as standard – only when the specific transaction is actually covered by that rule.

Payment terms and late payment interest

You can specify both agreed payment terms and late payment interest. When the standard rule of the Interest Act applies, the late payment interest is calculated using the reference rate plus eight percentage points. When the interest begins to accrue depends, among other things, on how the due date was determined and what the parties have agreed upon.

Accounting and archiving

Invoices are normally accounting information. The Swedish Accounting Standards Board (Bokföringsnämnden) states that accounting information must be saved for seven years after the end of the calendar year in which the financial year ended. The guide also explains how customer invoices should be handled and saved in the company's accounting routines.

English version under Swedish law

The English invoice template is a language version under Swedish law. It is suitable for Swedish companies that work with international customers or use English as a corporate or working language. It is not intended as a British, American, or other foreign tax invoice.

Detailed user guide included

The guide covers complete and simplified invoices, mandatory information, limited company details, tax rates, low annual turnover, EU trade, reverse charge, payment terms, late payment interest, accounting, archiving, and common mistakes.

Are you a private individual? See our invoice/payment document for private individuals instead →

File format and delivery

Format: DOCX, PDF, and ZIP.
Language: Swedish and English.
Number of files: 8.
Price: free.
Delivery: digital download. No physical product is sent.

Common questions

What information must be included on a regular company invoice?

A complete invoice must, among other things, include the invoice date, a unique sequential number, the seller's VAT number, the names and addresses of the parties, a concrete description of the delivery, the taxable base, the applied tax rate, and the VAT amount. Special cases may require additional information.

Can I use the same invoice number multiple times?

No. A complete invoice must have a unique sequential number based on one or more series.

Can the template be used if the company is exempt from VAT liability?

Yes. In that case, remove the VAT amounts and use only the specific reference regarding the exemption when the conditions are actually met.

Can I use the template for EU invoices?

In principle, it can be used, but cross-border sales may require verification of the VAT number, country of taxation, and special references. The guide therefore notes that these situations should be checked separately.

The template package is a general invoicing aid and does not replace individual VAT, tax, or accounting advice. Special cases such as EU trade, construction services, profit margin taxation, and credit notes should always be checked against the Swedish Tax Agency's (Skatteverket) current rules.

Free company invoice template – next steps

This digital template is free and intended for Swedish businesses. Add the actual seller, customer, unique invoice number, transaction details and relevant VAT information. Check whether a full invoice, a simplified invoice or a specific VAT reference applies. Skatteverket – fakturering.