About this template
Application for Leave of Absence 2026/2027 – template in Word, PDF, and Excel
Do you need a template for a leave of absence application, to apply for study leave, or to notify leave to run your own business? This document package contains five main Swedish templates, two user guides, and an Excel workbook for practical follow-up. The forms serve different legal purposes, ensuring that voluntarily granted leave is not confused with rights under Swedish law.
01. Package contents
15 files in a ZIP: seven editable Word documents (DOCX), seven corresponding searchable A4 PDFs, and one Excel workbook (XLSX) with nine tabs. Five main Swedish templates, a Swedish user guide, and an English User Guide. The main documents are in Swedish. 2027 edition, version 1.0; digital delivery without physical shipping.
02. What the files contain
| No | Document | Usage | Format |
|---|---|---|---|
| 01 | Leave of absence application – general | General form for request, period, purpose, scope, and legal or contractual basis. | DOCX / PDF |
| 02 | Application for study leave | Education, length of service, study plan, required leave, and documentation according to the Act (1974:981). | DOCX / PDF |
| 03 | Notification – own business | Special form for full-time leave up to six months with checks on competition and qualifying period according to the Act (1997:1293). | DOCX / PDF |
| 04 | Employer's notification | Decision basis with separate handling of approval, supplementation, postponement, and legally motivated refusal. | DOCX / PDF |
| 05 | Agreement – voluntary leave of absence | Bilateral document for agreed leave where no mandatory right is replaced or restricted. | DOCX / PDF |
| 06 | Swedish user guide | Step-by-step guidance, checking collective agreements, and legal limitations. | DOCX / PDF |
| 07 | English User Guide | English instructions explaining the Swedish templates, not full English translations. | DOCX / PDF |
| 08 | Leave register – Excel | Nine tabs for overview, applications, study leave, own business, agreements, decisions, periods, and documentation. | XLSX |
Three different situations – different rights
1. Application for leave of absence by agreement
There is no general rule that gives an employee an automatic right to all unpaid leave of absence. If no specific law, agreement, or collective bargaining provision grants a right to leave, the employer normally needs to approve it. Use document 01 for the request and document 05 for an explicit agreement. Conditions regarding salary, pension, insurance, and vacation must be checked separately.
2. Study leave according to the Act (1974:981)
Under the conditions of the Act, an employee has a right to necessary leave for education. Usually, there is a requirement for six months of consecutive employment with the employer or a total of at least twelve months during the last two years, with exceptions for certain union training. The employer can, under certain conditions, postpone the start of the leave, and special union procedures may apply. Use the study leave application in document 02.
3. Leave to conduct business activities
The Act (1997:1293) may grant a right to full-time leave for a continuous period of no more than six months. Among the conditions are a qualifying period, that the business activity does not compete with the employer, and that the leave does not cause substantial inconvenience to the employer's operations. As a general rule, the notification must be made at least three months before the start of the leave, and the employer should normally provide notice within one month of the notification. The conditions and any collective agreements must be examined. Use document 03.
Employer notification and documentation
Document 04 helps the employer document the receipt, basis for decision, supplements, or a legally required postponement. It is not a general form for refusing statutory study leave or leave for business activities without assessment. Voluntary leave of absence is handled in document 05 and signed by both parties.
Excel – leave of absence register with nine tabs
Overview · Applications · Study Leave · Own Business · Agreements · Decisions · Periods · Documentation · Read Me. Formulas can calculate the number of registered cases and calendar days including start and end dates once actual dates have been filled in. Statuses are manual, and Excel does not calculate working days, salary, vacation, pension entitlement, legal notice period, or right to leave of absence.
How to use the template package
- First identify whether the leave is voluntary or regulated by special law or collective agreement.
- Choose the general application, study leave application, or separate notification for business activities.
- Fill in the actual parties, length of service, requested period, and scope.
- Check if attachments and information are needed; avoid unnecessary sensitive personal data.
- Document when the application was received and let the authorized person make the legal assessment.
- Register the actual decision, any agreement, and planned return in Excel.
- Save the documents according to the organization's authorization and weeding procedures.
Related HR templates in the Template Store
Supplement with Employee Handbook and HR Policy for internal procedures, Vacation Planning and Staffing Overview for practical planning, or SAM – Systematic Work Environment Management for broader HR documentation.
Common questions about leave of absence
Do I always have the right to be on leave of absence?
No. It depends on the reason and whether a specific law, applicable collective agreement, or agreement grants a right to leave.
Can the employer refuse study leave?
The rules for study leave include a right to necessary leave for those who meet the requirements. In certain cases, the employer can postpone the scheduling of the leave under special rules. This is not the same as a free right to refuse.
How long can I be on leave of absence to run my own business?
The special law applies to full-time leave for a continuous period of at most six months and has several other conditions. There is no automatic right to six months of part-time leave under that law.
Do I get paid during the leave of absence?
Conditions vary with the basis of the leave, employment terms, and collective agreements. The templates and Excel do not calculate compensation, vacation benefits, or pension contributions.
Can the employer use a standard notification for all applications?
No. The notification must be adapted to the type of leave, actual conditions, and the special procedural rules that apply.
Are there forms in English?
The five main forms are in Swedish. An English User Guide is included to explain the terms and how the documents are used under Swedish law.
Legal sources and legal information
Legislation checked October 16, 2026: The Study Leave Act (1974:981), The Act on Leave for Business Activities (1997:1293), The Act on Leave for Urgent Family Reasons (1998:209), and The Parental Leave Act (1995:584).
The version designation 2027 refers to the document edition, not that future legal changes are known. Review performed October 16, 2026; no external legal review is certified. The material is work support, not individual legal advice.
